The following Terms and Conditions govern participation in the 2026 North American Biochar Conference (the “Event”) by all attendees, speakers, and exhibitors/sponsors. By registering, submitting an abstract, or reserving exhibit space, each participant agrees to the applicable terms set forth below. These Terms form a binding agreement with the North American Biochar Council dba American Biochar Institute (“ABI”).
DISCLAIMER — SPEAKERS, EXHIBITORS, AND SPONSORS
Information and Privacy
ABI may collect, manage, and share attendee information in accordance with its Privacy Policy and applicable data protection laws.
Privacy Policy: https://biochar.org/privacy-policy/
Cookie Policy: https://biochar.org/cookie-policy/
2026 NORTH AMERICAN BIOCHAR CONFERENCE
REGISTRATION TERMS AND CONDITIONS
1. INTRODUCTION
By registering for and attending the 2026 North American Biochar Conference (the “Event”), you (“Registrant”) agree to be bound by these Terms and Conditions (the “Terms”) and represent that you have the legal authority to do so on behalf of yourself or your organization. These Terms form a binding agreement between you and the North American Biochar Council dba American Biochar Institute (“ABI”). If you do not agree, you must not register for or attend the Event.
2. EVENT REGISTRATION AND ELIGIBILITY
Registration for the Event is processed exclusively through the Whova platform. By completing registration you agree to:
- Provide accurate, current, and complete registration information.
- Complete all required registration questions in full.
- Not register on behalf of another person without their knowledge and consent.
- Not share, transfer, or resell your registration credentials or badge.
- Ensure any dietary, accessibility, or other special requirements are entered at the time of registration.
ABI reserves the right to refuse, cancel, or revoke registration at its discretion, including for violations of these Terms or the Code of Conduct.
3. TICKET TYPES and PRICING
Ticket types, pricing, and availability are published in the Whova registration portal at the time of purchase. Please refer to Whova for current ticket options and pricing.
Name on Badge: Your name badge will be printed based on the name you enter at registration. Name corrections must be requested no later than November 1, 2026 by contacting conference@biochar.org.
Badge Policy
All attendees must wear their official conference badge at all times while participating in Event activities. Badges are non-transferable and may only be used by the registered attendee. ABI reserves the right to revoke Event access if badge policies are violated.
4. PAYMENT, CANCELLATION, AND REFUND POLICY
Full payment is required at the time of registration. All prices are listed in U.S. dollars. ABI accepts payment through the Whova platform.
Transfers: If you are unable to attend, you may transfer your paid registration fee to another individual prior to November 1, 2026. To initiate a transfer, you must contact conference@biochar.org. The new attendee will still need to complete the registration process, including all forms and app registration.
Cancellation requests must be submitted in writing to conference@biochar.org. The following refund schedule applies:
- Cancellations received on or before August 15: full refund minus a $25 processing fee
- Cancellations received August 16 – October 15: 75% refund
- Cancellations received on or after October 16: no refund
We understand that unexpected circumstances arise. Registrants who are unable to attend due to a medical emergency, illness, or other extenuating circumstance are encouraged to contact us at conference@biochar.org. Exceptions will be considered on a case-by-case basis at the discretion of the organizing committee. Please allow up to 60 days for refunds to be processed.
In the event ABI cancels or significantly alters the Event (see Force Majeure, Section 12), refund or credit options will be communicated through official channels.
5. PHOTOGRAPHY, AUDIO, AND VIDEO RECORDING
By attending the Event, you acknowledge and agree that ABI has the right to photograph, videotape, or digitally record you and your participation. These materials may be used for advertising, marketing, fundraising, promotional, training, and internal purposes, and may appear in public media including the internet, social media, and print publications of ABI or its partners. Materials may be substantially edited, altered, or modified. To the fullest extent permitted by law, you waive any rights or interests you may have in such materials.
If you do not wish to be photographed or recorded, you must notify a member of the ABI event staff upon arrival so that reasonable efforts can be made to accommodate your preference. Note that incidental capture in group settings may not be avoidable.
6. SESSION RECORDING AND INTELLECTUAL PROPERTY
ABI may record conference sessions for archival, educational, or promotional purposes. Speaker presentations and materials remain the intellectual property of their respective authors unless otherwise agreed in writing.
Attendees may not record, livestream, or broadcast any session or event content — audio or video — without prior written authorization from ABI and the relevant speaker(s). This includes the use of AI note-taking or recording applications (e.g., Otter.ai, Fireflies, etc.) in live sessions unless explicitly permitted by the session organizer.
Attendees are permitted to photograph presentation slides for personal reference only, unless a speaker explicitly requests otherwise.
7. LEAD RETRIEVAL AND EXHIBITOR CONTACT SHARING
The Whova app includes a networking feature that allows other registered attendees to view your profile information (such as name, title, and organization) if you have not opted out within the app settings. You may control your visibility preferences directly in the Whova app at any time.
If you choose to allow an exhibitor, sponsor, or industry partner to scan your badge or otherwise receive your contact information during the Event, you are opting in to receive communications from that entity. You will be subject to their privacy policy and must opt out with them directly. ABI is not responsible for communications received from third parties following such opt-in.
8. INFORMATION COLLECTION AND PRIVACY
ABI collects, manages, and may share your information in accordance with its Privacy Policy https://biochar.org/privacy-policy /and all applicable data privacy laws and regulations, including but not limited to applicable U.S. federal and state laws. By registering, you consent to the collection and use of your information as described therein.
Registration data (including name, organization, and email) may be shared with event partners, sponsors, and co-hosts (including the U.S. Biochar Coalition) for legitimate event administration and networking purposes. You may opt out of non-essential communications at any time.
9. VIEWS AND REPRESENTATIONS
The views expressed by any attendee, speaker, exhibitor, or sponsor are not necessarily those of ABI or its co-host organizations. You are solely responsible for the accuracy, legality, and content of any presentations, marketing materials, advertising, or web content you provide in connection with the Event.
ABI does not endorse, validate, or verify the accuracy, completeness, or legitimacy of any claims, representations, statements, products, services, or materials presented or promoted by speakers, exhibitors, or sponsors in connection with the 2026 North American Biochar Conference. The views, opinions, and content expressed by speakers, exhibitors, and sponsors are solely their own and do not reflect the positions or opinions of ABI or its affiliated organizations.
ABI assumes no responsibility or liability for any loss, damage, or harm arising from reliance on information provided by speakers, exhibitors, or sponsors. Attendees are encouraged to conduct their own independent research and due diligence.
10. SECURITY, SAFETY, AND ASSUMPTION OF RISK
By participating in the Event, you acknowledge and voluntarily assume all personal responsibility and risks associated with attendance, including risks arising from the venue, transportation, social events, and interactions with other attendees. You release ABI and its officers, directors, employees, volunteers, and agents from liability for any injuries, accidents, or losses arising from your attendance, and agree to indemnify and hold harmless ABI against any claims, damages, or expenses (including legal fees) arising from your actions or breach of these Terms.
Personal Property: ABI is not responsible for lost, stolen, or damaged personal property during the Event.
You must comply with all applicable laws, venue rules, and safety guidelines at all times. ABI reserves the right to remove any person from the Event who poses a safety risk or violates these Terms.
11. HEALTH AND COMMUNICABLE DISEASE POLICY
ABI is committed to the health and safety of all attendees. By registering, you agree to:
- Not attend if you are experiencing symptoms of a communicable illness (fever, respiratory symptoms, etc.) in the days immediately preceding or during the Event.
- Comply with any health protocols required by the venue, local authorities, or ABI at the time of the Event, which may include but are not limited to masking or social distancing requirements.
ABI reserves the right to implement or modify health protocols at any time in response to public health guidance. Updated policies will be communicated via official channels. ABI shall not be liable for illness contracted in connection with the Event.
12. FORCE MAJEURE AND EVENT CHANGES
The Event schedule and content are subject to change. In the event of unforeseen circumstances or force majeure events — including but not limited to natural disasters, severe weather, pandemics, acts of terrorism, civil unrest, labor disputes, venue unavailability, or other circumstances beyond ABI’s reasonable control — the Event may be rescheduled, postponed, modified, or canceled.
ABI will communicate any material changes through official channels (website and registered email addresses). ABI cannot be held liable for losses or expenses incurred by attendees due to such events, including travel and accommodation costs. We strongly recommend purchasing appropriate travel insurance.
13. LIMITATION OF LIABILITY
To the fullest extent permitted by applicable law, ABI and its affiliated organizations, officers, directors, employees, volunteers, sponsors, and partners shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to loss of profits, loss of data, or loss of business, arising from or in connection with your registration for or participation in the Event, whether based on contract, tort, or any other legal theory, even if advised of the possibility of such damages.
ABI’s total liability to any individual attendee for any claim arising from the Event shall not exceed the amount paid by that attendee for their registration.
14. ACCESSIBILITY AND SPECIAL ACCOMMODATION REQUESTS
ABI is committed to making the Event accessible and welcoming to all participants. If you require special accommodations, please notify ABI at conference@biochar.org as early as possible and no later than two weeks before the Event. ABI will make reasonable efforts to accommodate your request, subject to venue constraints and advance notice.
15. CODE OF CONDUCT
ABI is committed to fostering a safe, inclusive, and harassment-free environment for all participants regardless of background, identity, or experience level. The following behaviors are required of all attendees, speakers, exhibitors, and sponsors:
- Treat all participants with respect and professionalism.
- Refrain from any form of discrimination, harassment, intimidation, or unlawful activity.
- Avoid discriminatory, sexual, or otherwise offensive language, imagery, or behavior in any setting — in-person or online, including presentations, workshops, social events, personal interactions, and conference-related digital communications.
- Do not share Event session content, recordings, or registration credentials without prior written authorization from ABI.
- Comply with all venue rules and the instructions of ABI staff.
- Alcohol and Substance Use: Attendees are expected to consume alcohol responsibly and comply with all applicable laws and venue policies regarding alcohol consumption. The use, possession, distribution, or sale of illegal drugs or controlled substances is strictly prohibited at the Event.
Violations of the Code of Conduct may result in immediate removal from the Event without refund and, if necessary, referral to venue security or law enforcement. ABI staff will determine appropriate sanctions at their sole discretion.
16. REPORTING VIOLATIONS
If you observe or experience a violation of these Terms or the Code of Conduct, please report it to a member of the ABI conference management team in person or by emailing conference@biochar.org. ABI will investigate all reports and take appropriate action. Reports may be made anonymously. Retaliation against anyone who makes a good-faith report is strictly prohibited.
17. THIRD-PARTY REGISTRATION PLATFORM (WHOVA)
Registration for the Event is facilitated through the Whova event management platform. By registering, you also agree to Whova’s Terms of Service and Privacy Policy, available at https://whova.com/terms. ABI is not responsible for the operation of the Whova platform, technical issues with registration, or Whova’s handling of your data beyond what is described in these Terms.
18. MEDIA AND PRESS
Attending media and press representatives must identify themselves to ABI staff upon arrival and operate in accordance with ABI’s media guidelines. Unauthorized recording or broadcasting of private sessions, exhibitor booths, or one-on-one conversations for public distribution is prohibited without prior consent of all parties involved.
19. COMMUNICATIONS CONSENT
By registering, you consent to receive Event-related communications from ABI via email and the Whova platform, including logistical updates, schedule changes, and post-event follow-up. You may opt out of non-essential marketing communications at any time by following the unsubscribe instructions in ABI emails.
20. UPDATES TO THESE TERMS
ABI reserves the right to update these Terms at any time. Material changes will be communicated to registered attendees via email. By continuing to participate in the Event following notice of any update, you agree to the revised Terms. The most current version of these Terms will be posted on the conference website at biocharconference.com.
21. GOVERNING LAW
These Terms shall be governed by and construed in accordance with the laws of the State of Delaware, without regard to conflict-of-law principles. Any dispute arising from these Terms or your participation in the Event that cannot be resolved through good-faith negotiation shall be subject to the exclusive jurisdiction of the state and federal courts located in Delaware.
Nothing in this section prevents either party from seeking emergency injunctive relief in a court of competent jurisdiction.
22. ACKNOWLEDGEMENT AND AGREEMENT
By completing registration through the Whova platform and checking the acknowledgement box, I confirm that:
- I have read, understand, and agree to these Terms and Conditions in their entirety.
- I am at least 18 years of age or have obtained parental/guardian consent.
- I have the legal authority to accept these Terms on behalf of myself or my organization.
- I understand that these Terms constitute a legally binding agreement.
American Biochar Institute (ABI) | 2026 North American Biochar Conference | biocharconference.com
Last updated: June 2026